What is Audit Log and How it Works in QuickBooks?
The Audit Log holds the records for the changes that have made to your company data. It also records the list of persons who access the company accounts.
You see the 200 most recent events by default in the Audit log, But if you want to check previous events you can see them also in a quick way. In the audit log, you can easily find the date and time of events, because data and time are reflected in audit history and displayed in your local time.
The process to use the Audit Log
Click on the Gear icon > Audit Log, or click Reports > All Reports > Business Overview > Audit Log.
Let’s see the ways to view the Audit Log:
1. For limit the View to specific users, types of event or the dates:
- Click the Gear icon > Audit Log.
- Then Click > Filter.
- Click on the User drop-down arrow and choose a user or All Users. You can also limit the log to events performed by:
- A single username
- Support Representative – Changes made by a QuickBooks support consultant
- System Administration – Changes made automatically by QuickBooks
- (Optional) Enter new dates, if required.
- Under Events, You can choose the events of your choice that you want to show in the log. If you select only these events then these types of events may not be obvious:
|Event Type||Data Shown|
|Transactions||The transactions, such as cheques, invoices and changes resulting from QuickBooks Payments events.|
|Lists||Everything tracked on the lists, such as customers, suppliers, employees, accounts, and users.|
|Statements||Statements emailed transactions and fax events.|
|Data Exchange||Data shared with another application with which you have created a connection.|
- Click OK.
2. To control which columns are shown and printed:
- Click the Gear icon > Audit Log.
- Click the Gear icon.
- Select the columns you want to show and click OK. To remove a column, click to clear its checkbox.
- Click on the link to the event to open a transaction noted in the Event column.
- Click on the view to see a history of the event in the History column.
- If you want to view more events then scroll to the bottom of the screen and click on the Next button.
- For printing the current view of the Audit Log, click Print.
Steps to Audit a transaction
To view the full history of changes to a transaction:
- From the History column,> Click on View
- Click on the event line you want to criticize from the Audit History page.
- Changes that were made are shown in orange text.
View the history of list items
Remember that, some events are not transactions may be they are suppliers or employee. If you want to see these types of events, click View to see the history, but you can’t audit exactly what data changed.
After taking this action if you still see nothing then maybe these are the type of event that has no history. These events could be a login or logout event or a setting changed, or So on. Apply the first step to see the more conveniently events, You can filter the Audit Log to show only certain types of events By following the given steps.
How does that work?
The event is recorded in GMT (Greenwich Mean Time) on the QuickBooks servers. The server of Quickbooks automatically changes GMT to reflect your time, When the times are displayed to you in the Audit Log and Audit History.
If you want further more discussion related to this topic or need any QuickBooks Help then please talk to our QuickBooks proAdvisor. If you have any other Queries in your mind, you can read our QuickBooks Blogs or Visit our QuickBooks Community.